From Guesswork to Growth
Tuggeranong Hospitality Group
When Darren Kowalski reached out in March 2024, his restaurant group was bleeding cash somewhere. He knew it, but couldn't pinpoint where. Three venues, all busy, but the bank account told a different story each month.
We spent the first two weeks just organizing their data. Turns out, each location tracked things differently—one manager used spreadsheets, another used handwritten logs, and the third just "kept it in his head." Not exactly a recipe for clear financial visibility.
By June 2024, we'd built them a proper budget framework that actually matched how restaurants operate. Not some generic template—something that tracked food costs against shifting menu prices, factored in seasonal staff changes, and gave Darren daily snapshots instead of monthly surprises.
The turnaround wasn't instant. But by November, they'd identified that one location was overstaffing weekday lunches by 40%. Another was ordering premium ingredients that customers couldn't tell from mid-range options. Small things that added up to significant monthly losses.
What Actually Changed
These numbers represent twelve months of work across multiple client engagements. Nothing happened overnight, and every business faced different challenges. But the pattern was consistent—better data leads to better decisions.
Average improvement in forecast accuracy after six months of implementing our tracking systems
What business owners reported saving on financial admin once proper systems were running
Clients who chose to continue working with us beyond the initial engagement period
Elliot Thwaite
Operations Director
Canberra Manufacturing CollectiveI'll be honest—I was skeptical. We'd tried budget consultants before and they gave us spreadsheets we never used. wexorilvano was different because they actually listened to how our production floor operates. They built something around our workflow instead of forcing us into some theoretical framework. Six months in, our production managers actually reference the budget dashboard daily. That's never happened before.
Starting Challenge
Manufacturing operation with fluctuating material costs and zero visibility into per-unit profitability across different product lines.
Custom Approach
Built job-costing integration that connected production data directly to budget tracking, updating in real-time as orders moved through the facility.
Timeline
Initial setup took eight weeks starting January 2025. Full implementation completed by April with ongoing monthly refinements.
Ongoing Support
Quarterly reviews to adjust for new product lines and market changes, plus on-demand support when they're evaluating major purchase decisions.
How Budget Transformation Actually Works
This reflects our typical engagement structure, though every business moves at their own pace. Some race through in three months, others need a full year to see significant change.
Discovery and Diagnosis
We spend the first few weeks just understanding how money actually flows through your business. Not how it should flow according to textbooks, but how it really works. Most businesses skip this step and wonder why their budgets never reflect reality.
Framework Construction
Here's where we build your custom tracking system. No templates, no one-size-fits-all nonsense. If you're a seasonal business, we account for that. If your costs spike unpredictably, we design around it. Takes 3-6 weeks depending on complexity.
Implementation and Training
The system only works if your team actually uses it. We train whoever needs to interact with the budget—usually managers and key staff—and stick around for the awkward first month when everyone's still figuring it out. Support continues until it becomes second nature.
Refinement and Growth
After a few months, patterns emerge. We adjust the framework based on what you're learning about your business. Maybe certain categories need more granularity, maybe others can be simplified. This phase never really ends—your business evolves, so should your budget.
The Numbers Don't Lie
What Sets Our Approach Apart
Look, anyone can build a budget spreadsheet. That's not the hard part. The challenge is creating something you'll actually use—something that reflects the messy reality of running a business, not some idealized version from a finance textbook.
We've seen too many businesses drowning in beautiful, complex budgets that nobody understands. They sit in shared drives, forgotten until tax season, completely disconnected from daily operations.
Our clients stick with our systems because we built them to be useful, not impressive. Simple enough that your team can update them without a finance degree. Detailed enough that you spot problems before they become crises.
When we say "budget performance metrics," we're talking about the stuff that actually matters: Can you predict next month's cash position with confidence? Do you know which revenue streams are profitable and which ones just keep you busy? Can you model a major expense before committing?
That's the kind of financial clarity that changes how you run your business. Not revolutionary, just remarkably practical.